A 25-Year Guide to Hiring E-9 Foreign Workers for Businesses
How should E-9 foreign workers be hired? Hiring foreign workers is not simply a matter of adding manpower; it is a crucial decision that significantly impacts a company's production stability, workforce management efficiency, and long-term growth. When hiring foreign workers, the hiring procedures and requirements vary significantly depending on the visa type. For example, while foreigners holding F-series visas can be hired without any special restrictions in much the same way as domestic citizens, visas issued to professional and skilled workers, such as E-7, require that they meet certain criteria, such as job type requirements, work experience, and education. In contrast, the E-9 visa is a system designed to legally hire unskilled and unskilled laborers through the Employment Permit System (EPS) operated directly by the government. A clear understanding is required as it requires different procedures from general recruitment, such as allocation methods, mandatory priority hiring of domestic workers, and employment limits. While the E-9 visa has the advantage of making it relatively easy to hire foreign workers, it has the limitation of making it difficult for each company to find applicants who fit the desired profile. Today, we'll provide a clear, step-by-step guide to the entire E-9 visa hiring process and preparations, so even companies new to hiring foreign workers can understand. 1. Basic Concepts of the E-9 Visa The E-9 Non-Professional Employment Visa is a system operated to resolve the labor shortage of small and medium-sized enterprises that require workers in manufacturing, construction, agriculture, livestock, fishing, and some service industries. Personnel from the 16 agreement countries below may be hired, but the permitted industries, employment period, and number of people who can be hired are restricted. Target countries: 17 agreement countries (Thailand, Philippines, Sri Lanka, Vietnam, Indonesia, Mongolia, Pakistan, Uzbekistan, Cambodia, China, Bangladesh, Nepal, Myanmar, Kyrgyzstan, East Timor, Laos, Tajikistan) Allowed industries: manufacturing, construction, agriculture, livestock, fishing, and some service industries. Maximum employment period: Initial 3 years + 1 year and 10 months of re-employment (Total 4 years and 10 months x 2 = Maximum 9 years and 8 months) * After working for 4 years and 10 months, you can leave the country for 1 month and then be re-employed under the ‘Re-entry for Honest Workers’ system. 2. Basic requirements that a company must meet ① Required documents for application for employment permit Application for issuance of foreign worker employment permit Issuance requirements and certification documents Copy of business registration certificate Representative ID card Factory registration certificate Purchase and sales report documents In case of application by employee, power of attorney, representative employee ID, employment certificate, etc. Securing dormitories or accommodations for foreign workers * Accommodation is not required. However, failure to provide accommodation increases the likelihood of your employment permit being rejected. ② Employment Permit System (EPS) requirements Unlike general recruitment, E-9 recruitment must go through a government screening process. Prioritize hiring domestic workers (required) There must be no change in employment of domestic workers for the two months immediately preceding the date of application for hiring foreign workers. There must be no unpaid wages for the five months immediately preceding the date of application for hiring foreign workers. Subscription to employment insurance and industrial accident compensation insurance (excluding non-applicable workplaces) ③ Application for employment permit When applying for an employment permit, choose one of the following methods: employment center referral or employer-employee selection . Employment Center Referral : The Employment Center selects qualified candidates from among the three times the number of foreign workers referred and issues employment permits. Business worker selection : During the issuance period, the user selects a foreign worker from the talent pool on the Employment24 website, interviews them, and hires them. The employment center then issues an employment permit. Complete user dictionary training Online training is also available. 3. E-9 Recruitment Procedure The entire process that a business must follow is as follows: In the case of E-9, foreign workers can be brought in directly from the sending country, or a request can be made to assign E-9 change-eligible workers residing in the country. Foreign workers applying for E-9 visas through Jobploy are E-9 applicants currently residing in Korea. STEP 1. Prioritize hiring domestic workers (required) You must first apply for a job in Korea through the employment center. Worknet job posting registration Keep for at least 7 days Records are required, including whether interviews were conducted and contact details for job seekers. Issuance of a certificate of recognition for efforts to recruit domestic workers when recruitment fails ※ This is a prerequisite for applying for a foreign worker employment permit. STEP 2. Apply for an employment permit (employer → employment center) Sample submission documents Business registration certificate Proof of efforts to recruit domestic workers Reason for needing foreign workers Draft contract including working conditions After the examination, an employment permit will be issued. STEP 3. Request for foreign worker assignment or employer selection of worker ① Request for overseas (EPS-TOPIK personnel) assignment Assignment from the sending country's talent pool → Conclusion of a standard employment contract → Application and issuance of visa issuance certificate → Entry of foreign workers and job training → Start work ② Request for allocation of domestically residing personnel (those eligible for E-9 change) Foreign workers who are already residing in Korea and changing jobs can be immediately changed to E-9. → Interview after referral to employment center → Conclusion of a standard employment contract → Start work ③ Employer directly selects workers Directly select foreign workers residing in Korea and request placement on the Employment24 website. → If a foreigner accepts the referral, he or she will be interviewed → Conclusion of a standard employment contract → Start work STEP 4. Prepare and send a standard employment contract. Clearly state all conditions, including wages, working hours, and accommodation expenses. Must be provided in the worker's native language (government forms available) STEP 5. Visa Issuance and Entry/Change of Status overseas workers Training at the HRD center in the sending country → Visa issuance → Entry domestically resident workers Employment is possible after approval of change to E-9 status at immigration office. STEP 6. Entry of foreign workers and job training ① Alien registration (within 90 days) Includes fingerprint registration and residence report ② Report of commencement of employment (required for workplaces) ③ Subscribe to the 4 major insurance policies Employment Insurance health insurance Industrial accident insurance National Pension (based on reciprocal agreement countries) (1) Countries where the business location is subject to mandatory application (3 countries): Uzbekistan, China, and the Philippines (2) Mandatory application to workplaces, regional application excluded (7 countries): Laos, Mongolia, Vietnam, Sri Lanka, Indonesia, Kyrgyzstan, Thailand (3) Countries excluded from application (6 countries): Nepal, East Timor, Myanmar, Bangladesh, Cambodia, Pakistan Departure Maturity Insurance Departure Maturity Insurance < Subscribed Insurance < Employer Support < Foreign Employment Support < Business Introduction < Korea Human Resources Development Institute for Industry Wage Arrears Insurance Available through Seoul Guarantee Insurance 02-777-6689 ④ Employment training Foreign workers enter the country with a non-professional employment (E-9) visa, and after verification by an official from the Korea Human Resources Development Institute for Industry, they move to a job training institution for each country and industry to receive 16 hours of job training. Employers must provide training at a foreign employment training institution within 15 days of entry into the country, and the employment training period is considered the period of providing labor under the Labor Standards Act. The cost of job training for general foreign workers is borne by the employer, and for foreign nationals, it is borne by the worker. General foreign workers (employer burden): Manufacturing and service industries: KRW 234,000, agriculture and livestock industries: KRW 260,000, fishing industries: KRW 258,000, construction industries: KRW 280,000 Foreign nationals (foreigner's share): 148,000 won for dormitory accommodation, 102,000 won for non-dormitory accommodation 4. Summary of employment limits (quotas) by industry 1) Example of manufacturing standards Less than 5 people: Up to 4 people 5-29 people: 20% of domestic workers 30-99 people: 15% domestic 100 or more people: 10% domestic 2) Construction industry Construction industry registration required Differential application based on annual allocation scale 3) Agriculture/fisheries Number of people limited according to farm size Seasonal work (E-8) is possible concurrently 4) Service industry Delivery service, hotel condominium, restaurant, construction waste disposal, etc. The number of people allowed to be employed varies by industry. * The number of people permitted to be employed varies by region, industry, and detailed industry code. * It is most accurate to contact the relevant employment center directly. Information on the National Employment Centers in Charge of the Employment Permit System>>> 5. Points where companies frequently make mistakes ① Insufficient efforts to recruit domestic workers Many people think that all they have to do is upload it to Worknet → The actual recruitment process is checked. (Interview offers, contact details, etc.) ② Unfair deduction of accommodation expenses Illegal if exceeding the upper limit Upper limit: 8-20% of monthly normal wage ③ Discrepancies between the employment permit and actual working conditions Problems arise during on-site investigation → May result in fines or license cancellation ④ Inadequate management of risk of workplace change (leaving) E-9s have difficulty assigning replacement personnel when they leave the workplace. → Management/communication system is very important Hiring foreign workers is an effective way to address labor shortages in various industries, including manufacturing, construction, and agriculture and livestock. However, the visa system and administrative procedures are complex, making it difficult for companies new to the process. JobPloy provides customized consulting services to help companies legally hire the most suitable foreign workers, taking into account each company's unique industry, size, employment limits, and visa requirements. If you are considering hiring foreign workers for the first time or need detailed guidance on visa requirements such as E-9 and E-7, please contact the JobPloy Corporate Support Team at any time. JobPloy will be with you until the end to ensure stable human resource management and successful recruitment of foreign workers. Information on the National Employment Centers in Charge of the Employment Permit System>>>